The selection process is articulated in two stages:
- FIRST PHASE: Concept Note Application Forms are pre-screened and reviewed by an ad-hoc assessment team made up of 8 global experts in the fields of violence prevention, child protection and research and evaluation. Based on their recommendations, the Steering Committee of the Fund shortlists the applications to admit to the second phase. The shortlisted applicants are invited to submit a Full Evaluation Proposal, providing more details about objectives and scope of the evaluation, program theory, research questions, proposed methodology, work plan, deliverables and the evaluation budget. Each of the shortlisted applicants receives a set of specific recommendations to address in order to strengthen the evaluation proposal.
- SECOND PHASE: Full evaluation proposals are reviewed by the assessment team of experts. Based on their recommendations, the Steering Committee makes the final decision about the grants to be awarded.
1. RATIONALE and POTENTIAL FOR IMPACT of the proposed evaluation
2. FOCUS OF THE EVALUATION (scope, objectives and program theory)
3. QUALITY and RIGOR of the METHODOLOGY
4. EVALUATION CAPACITY, FEASIBILITY and MANAGEMENT STRUCTURE
5. PARTNERSHIPS and opportunities for KNOWLEDGE TRANSFER/CAPACITY BUILDING
6. DISSEMINATION and UTILIZATION OF FINDINGS
7. COST-EFFECTIVENESS of the proposed evaluation
Shortlisted applicants then receive official communication about the results of the second phase of selection and individual feedback on their proposals. Following the selection process Grant Agreements are signed and funds transferred to the successful grantees.
- In line with the CAPACITY BUILDING OBJECTIVE of the Fund, two different initiatives were set up for the call for proposals 2011 and 2012:
- Low-cost mentoring model (Skype, email…)
- Commitment to open dialogue and respect
- Rigor of the evaluation as primary consideration
- Joint planning, clarity on mutual expectations and achievable objectives
SMALL CASH GRANT MECHANISM
Set up under the Children and Violence Evaluation Challenge Fund – Call for proposals 2011, the small cash grant mechanism was an opportunity offered to selected shortlisted applicants to support them in the development of the Full Evaluation Proposal.
The small cash grant served a two-fold purpose:
1. To provide the shortlisted applicant with financial support (up to € 5,000) to access additional technical assistance from organizations/individuals with recognized evaluation expertise to develop a robust Full Evaluation Proposal.
2. To provide the shortlisted applicant with an opportunity to work closely with an evaluation expert, to learn more about developing or commissioning an outcome evaluation in the process of developing the full proposal.
Out of the 20 shortlisted applicants, 6 organizations received small cash grants.
A total of € 23,006 was allocated in Small Cash Grants under the Call for proposals 2011.
THE MENTORSHIP PROGRAM
In line with the capacity building component of the initiative and after having tested the small cash grant mechanism under the 1st call, the Children and Violence Evaluation Challenge Fund has set up a new mechanism, the Mentorship Program, aimed at providing technical assistance to the applicants that might require it.
Technical support is offered in the form of an ongoing mentorship, where the mentor is expected to assist the applicant not only in the development of the full proposal but also – if the proposal is selected for grant-awarding – throughout the implementation of the evaluation project.
Drawing from a pool of outstanding global experts in the field of violence prevention and evaluation research, the matching mentee/mentors is based on a case-by-case assessment of the proposals’ gaps, the applicants’ needs and the experts’ skills and expertise.
PRINCIPLES OF THE MENTORSHIP:
In the framework of the call for proposals 2012, 5 applicants have benefited from the Mentorship Program.